There are two ways in which you can schedule meetings with your NHSmail colleagues via teams. Follow the simple steps below for each scenario:
- ‘Meet now’ directly within a Teams channel
- Schedule a Teams meeting via your Outlook Calendar*
How to ‘Meet Now’
Step 1 – Navigate to the appropriate team for your meeting
Step 2 – Select the channel containing the colleagues with whom you’d like to connect
Step 3 – Click the ‘Meet now’ icon in the task bar situated at the bottom of the ‘Posts’ page and follow the prompt to start the meeting
Step 4 – Add the subject for your session and click ‘Meet now’… you are now in the session
Step 5 – Search for your NHSmail colleagues in the bar provided to the right-hand side of your meeting screen and add them to the session
Step 6 – The colleague you have invited will receive a notification informing them that the meeting has started. Selecting ‘Join’ will direct them into your meeting room
Schedule a Teams meeting in Outlook
*You must have the Teams desktop app installed in order to schedule meetings via Outlook (Scenario 2)
Step 1 – Open the Outlook desktop application
Step 2 – Navigate to the calendar toggle in the bottom left hand corner
Step 3 – Select ‘New Teams Meeting’ from the ribbon at the top
Step 4 – Complete the required fields for your meeting, add your NHSmail participants and click ‘send’ to schedule your session. This Teams session will be added to your Outlook calendar
