A meeting is an event that you have been invited to by someone or that you have invited other people to attend. Creating meeting invites allows you to keep track of who is attending
A meeting is created the same way as an appointment except that you invite other people and can also book rooms if these have been set up by your organisation
Click Calendar in the navigation bar at the top right of the screen
Click New event at the top left of the screen or double click a time slot in the calendar at the time you would like your meeting to occur
Type in the name and location in the appropriate section at the top of the page
You can either type the location or click add room to select a room from the Directory if your Local Organisation Administrator has set this up
Click the Attendees section, type the names of the people you want to invite and select the correct attendee from the drop down list
You can also add an attendee by clicking the plus icon to the right of the of the attendees section and searching in the directory
Right click on the contact name and choose View details to check the details of the attendee to ensure you are sending the meeting invite to the correct recipient
Enter the Start time, select the Duration of your meeting and set your status by selecting either Free, Working elsewhere, Tentative, Busy or Away from the Show as drop down list
You can add a reminder and select the repeat pattern of your meeting as you would with an appointment
Select the Request responses box so that invitees can send you a response
You can type any notes or information about your meeting in the text box at the bottom of the screen
When you have finished, click Send at the top left of the screen
Adding an attachment to a meeting invite
Click the three dots at the top of the screen and select insert
You can insert an attachment or picture in the same way that you do for emails. For more information on this, refer to the Advanced email use module in the Outlook Web App Learning Series
If other people have access to your calendar, do not attach any sensitive documents as, depending on their level of access, they may be able to view these attachments
When you have finished, click Send at the top left of the screen
Categorise a calendar entry
You can categorise a calendar entry by clicking the three dots and selecting categorize. For more information on categories, refer to the Mailbox management module in the Outlook Web App Learning Series
