A SharePoint site collection is a way to hold content such as documents for a group of users (e.g. a team, a department or project team).
To create a SharePoint collection:
1. Click Admin in the navigation bar at the top of the screen and select SharePoint from the drop down menu
2. Click Add and select Create SharePoint Collection
3. Type in the SharePoint Collection Name, Description, SharePoint Collection Address and select the Owning Organisation, Owner and the Quota
Refer to the steps in Adding members section for more information on how to add an owner.
An owner whose account is Locked or Disabled will not be able to carry out any work
until their account is unlocked or enabled
There can be only one owner per SharePoint site.
4. Click Create
SharePoint owner
The owner will have full admin rights over that specific SharePoint collection site for the owning organisation. These rights will allow the owner to manage permissions, design the
SharePoint site, etc.
A user can only be added as a SharePoint owner if the following conditions are met:
– The user belongs to the owning organisation of the SharePoint collection
– The user has been assigned an Office 365 licence
– The user has the SharePoint application enabled
Please note: Users whose accounts are Inactive, Disabled or Locked can still be added as a SharePoint owner. However, they will not be able to carry out any actions on the site until
their account has been activated, enabled or unlocked
Quota
• Refer to MS Office Support for more information on Quota
• Each organisation will have a specific amount of SharePoint storage which they can assign
to their SharePoint collections. The Max Quota will be displayed on the screen to the user
• When the user adds the Quota into the text field they must ensure that the value entered is
less than the Max Quota value. This will be the amount of SharePoint storage that is
assigned to that collection
